regarding the RFP for Property & Casualty Actuary services:
Questions 1 & 2. Who are
the current consultants under contract with the Department and how long have
they been working with the Department?
Answers: The current P&C actuarial firms have been
under contract as follows:
Actuarial & Analytics Consortium, LLC (first year contract)
Merlinos & Associates, Inc. (contracted for many years)
Taylor-Walker Consulting, LLC (contracted for many years)
Question 3. Was the
Department satisfied with the performance of the consultant? If yes, why is the
Department issuing a new RFP?
The State of Alabama prefers to operate using one-year contracts, thus a
new RFP has to be issued every year.
Question 4. Has there
been any change of the scope of work in recent years?
Answer: For the most part, the scope of work for P&C
actuarial firms has not changed much over the years.
Question 5. Are actuarial
services exempted from providing an authority to transact business in Alabama?
All business entities doing business in Alabama must register with the
Office of the Secretary of State.
Question 6. How much did
the Department spend on actuarial consulting services last year?
Answer: Over the last five years, the annual amount
spent for P&C actuarial services has fluctuated from a low of $33,548 in
FY2018 to a high of $92,018 in FY2016.
In FY2019 the total spent was $74,278.
Thus far in FY2020 we have spent only $15,622.
Question 7. Can the
Department share a sample actuarial consulting report?
Answer: No. We
prefer to not provide this information.
Question 8, regarding all RFPs, Delivery Format of proposals:
With so many offices closed and states requesting residents
shelter-in-place, is the Department still expecting bidders to provide hard
copies of their proposals or is it now ok to only email PDF copies?
Section 4.1. entitled “Delivery Format” reads in part as follows:
Respondents must submit one original, unredacted
response in printed form plus one identical electronic copy in PDF format on
either Compact Disc (CD or DVD) or USB Drive.
The original proposal, including the submittal letter required by
Section 3.5 containing an original signature in ink, and the electronic copy of
the proposal shall be sent to the DOI in a sealed envelope separate from the
delivery envelope, addressed as provided in Section 4.2 below.
Question 9, regarding
all RFPs, Authority to Transact business:
We do not have that authority at this writing as we are a newly
formed entity. It requires that we be
authorized by June 3 apparently. Can we
simply say that if awarded the contract, we will register, or does your
requirement rule us out from the get-go?
While Section 2.3.3. requires a business entity respondent to be
qualified to do business in this state, Section 5.7. permits the DOI to waive
minor deviations from the requirements expressed in the RFP. Thus, failure to be qualified at the time of
filing a proposal will not necessarily disqualify a proposal so long the
respondent has qualified at the time a contract is actually signed with the