[Notice
issued May 11, 2012; Revised June 1, 2012]
The
Alabama Department of Insurance (DOI) hereby gives notice of the issuance of
Requests for Proposals (RFP) for qualified respondents to provide the DOI with
the following professional services:
·
Property
and Casualty Insurance Actuarial Services
·
Life and
Disability Insurance Actuarial Services
·
Certified
Public Accountant Services
·
Insurer
Examination Services
·
Insurer
Market Conduct Examination Services
·
Insurer
Investments Examination Services
·
Computer
Audit Services
Contracts
are contemplated to be awarded for the one-year of term October 1, 2012,
through September 30, 2013. Responses to the RFP must be received not later
than June 8, 2012, at 3:00 PM CDT. Each RFP is made up of four
individual documents (three in the case of CPA services), as follows: The RFP,
the basic contract contemplated (which is Exhibit “A” to the RFP), the
confidentiality agreement for use of TeamMate® software (which is Exhibit “B”to
the RFP for all but CPA services), and a Disclosure Statement. All four
documents (three in the case of CPA services) must accompany any response.
Additional
information is set forth in the attached files, each accessible in either Word
or Adobe format, as indicated:
·
RFP for Professional Actuarial
Services for Property and Casualty Insurance: Word| Adobe
Exhibit A, Form Contract for
P&C Actuary: Adobe
Exhibit B,
TeamMate®Confidentiality Agreement: Word | Adobe
·
RFP for Professional Actuarial
Services for Life and Disability Insurance: Word | Adobe
Exhibit A, Form Contract for
L&D Actuary: Adobe
Exhibit B,
TeamMate®Confidentiality Agreement: Word | Adobe
·
RFP for Professional CPA
Services: Word
| Adobe
Exhibit A, Form Contract for CPA
Services: Adobe
·
RFP for Professional Insurer
Examination Services: Word | Adobe
Exhibit A, Form Contract for
Insurer Examination Services: Adobe
Exhibit B,
TeamMate®Confidentiality Agreement: Word | Adobe
·
RFP for Professional Insurer
Market Conduct Examination Services: Word | Adobe
Exhibit A, Form Contract for
Insurer Market Conduct Examination Services: Adobe
Exhibit B,
TeamMate®Confidentiality Agreement: Word | Adobe
·
RFP for Professional Insurer
Investments Examination Services: Word| Adobe
Exhibit A, Form Contract for Insurer Investments
Examination Services: Adobe
Exhibit B, TeamMate®Confidentiality Agreement: Word | Adobe
·
RFP for Professional Computer
Audit Services: Word | Adobe
Exhibit A, Form Contract for
Computer Audit Services: Adobe
Exhibit B,
TeamMate®Confidentiality Agreement: Word | Adobe
The
Disclosure Statement can be accessed from the Attorney General’s web site at
the following address:
http://www.ago.state.al.us/Page-Vendor-Disclosure-Statement-Information-and-Instructions>
http://www.ago.state.al.us/Page-Vendor-Disclosure-Statement-Information-and-Instructions
For the
procedures and forms for foreign corporations to qualify to do business in the
State of Alabama, please visit the web page for the Alabama Secretary of State
at http://www.sos.state.al.us/.
For
additional information, please send an E-Mail request to Reyn.Norman@insurance.alabama.gov
REVISIONS
TO THIS NEWS RELEASE AND RESPONSES TO QUESTIONS WILL BE POSTED BELOW.
General questions applicable to multiple RFPs:
Question 1: What types of proof regarding the
purchase of TeamMate® is acceptable? Can we provide proof by submitting a paid
invoice?
Answer 1: A respondent should follow paragraph
2.3.6. as to evidence of TeamMate® license and experience.
Question 2: If selected, how many contracts may
be awarded?
Answer 2: The Department plans to select two or
three contractors for each service, but may not select any at all.
Question 3: If selected, can the contracted firm
use subcontractors to perform any of the contracted services or must all
services be completed by employees of the contracted firm only?
Answer 3: Even though the RFP states they are to
be employees, we have historically allowed contractors to use subcontractors;
however, the subcontractors must act under the direct supervision and
responsibility of the contracted firm and must be listed by name,
classification, etc., on the Pricing Form.
Questions applicable only to Insurer Investments
Examination Services RFP:
Question 4: Please name the incumbent
investments examination services contractors.
Answer 4: We currently have no contractor for
investment examination services.
Question 5: How many times did the Department
use the services of a contractor to conduct investment examinations during each
of the 3 years ended September 30, 2011, 2010 and 2009?
Answer 5: None.
Question 6: What was the dollar amount incurred
for investment examination services during each of the prior 3 years ended
September 30, 2011, 2010 and 2009?
Answer 6: None.
Questions applicable only to Insurer Examination
Services RFP:
Question 7: Please name the incumbent
professional insurer examination services contractors.
Answer 7: Insurance Logic, Inc., INS Regulatory
Insurance Services, Inc., Smith Little LLC.
Question 8: How many times did the Department
use the services of a contractor to conduct insurer examinations during each of
the 3 years ended September 30, 2011, 2010 and 2009?
Answer 8: This information is not readily
available and even if available would not be indicative of use in the next
fiscal year, but please see answer to Question 9 below.
Question 9: What was the dollar amount incurred
for insurer examination services during each of the prior 3 years ended
September 30, 2011, 2010 and 2009?
Answer 9: All of the requested information is
not readily available and even if available would not be indicative of use in
the next fiscal year; however, here are the amounts spent for Insurer
Examination Services and Expenses in the Fiscal Years indicated:
FY 2010 (10/1/09-9/30/10) $447,746
FY 2011 (10/1/10-9/30/11) $5,470
FY 2012 (10/1/11-5/24/12) $4,517
Question 10: How many insurers does the
Department anticipate will be examined during the one year time period listed
in the RFP?
Answer 10: We average about 2 examinations each
year by contracted examiners. Some years there are more, some years there may
be none at all.
Question 11: Will the Department accept
proposals for only financial examination services or only market conduct examination
services, or is the Department requiring a Respondent firm to propose on both
types of examination services? If both, will the Department allow the use of
subcontractors if under the direct supervision and responsibility of the
Respondent firm?
Answer 11: As a rule, the Alabama DOI uses DOI
staff examiners for all examinations. If we are unable to use DOI staff
examiners, and if the insurer is being examined for its routine three-to-five
year audit, we would expect the contracted examination firm to handle all
aspects of the examination, including EDP, Market Conduct, and Actuarial. There
are occasions when we will ask the contract examiner to only conduct parts of
an examination, such as the EDP, Market Conduct, or Actuarial, thus the reason
some services overlap among the RFPs.
Additionally, some contractors have offered to
provide services for Market Conduct Examinations at a different rate than for
Financial Examinations, thus the reason we request pricing for both. A proposal
can be for either or both types of service; however, if the proposal is to only
provide Market Conduct Examination Services, the response should be filed to
the Market Conduct RFP.
As to use of subcontractors, please see the
response to Question 3 above.